OFF-SITE STORAGE
The State Records Center provides low-cost, secure storage for records that must be maintained for audit, fiscal, legal, or administrative needs, but are no longer used frequently enough to justify storing the records on-site, which is generally more expensive. For records stored in the State Records Center, both legal control and control of access to the records are retained by the agency until the records are either transferred to the State Archives or destroyed.
Effective July 1, 2008, agencies wishing to transfer records for the first time to the State Records Center must go through the Targeted Assistance Program (TAP) to determine record retention requirements. Agencies wishing to resume the transfer of records but have not transferred records since July 1, 2006 must also go through TAP.
Record Center services include:
- Box Pickup
- Records storage
- Records retrieval (requests are generally processed within 24 hours during the business week)
- Records destruction based on approved record retention policies
- Refiles and interfiles for semi-active records
Please use the following forms for requesting services from the State Records Center:
- Online Records Request Form
- Online Box Transfer via Versatile Web Module (Must have a user name and password and access via GovNet)**
- PR-24 Records Transfer List (PDF)
- PR-24 Records Transfer List (MSWord)
- PR 27 Records Destruction Notification (PDF)
- PR 27 Records Destruction Notification (MSWord)
- Special Services (PDF)
- Special Services (MSWord)
**Records officers interested in having an account to use the Versatile web module need to contact the State Records Center Supervisor.
To learn more about the STATE RECORDS CENTER, CONTACT:
- CHRIS FLORA, Supervisor
- EMAIL:
- PHONE: 802-828-3280
